Since installing Frisbii, Linda wonders if she could manage customer payments a little better. Until now, she was content to enter a payment in each invoice.
But now she receives a transfer from a customer paying several invoices at once.
The use of cash flows allows to cover this use case which is not covered by the use of the Payment object alone.
Here is an article explaining the definition, the different fields of the cash flow as well as its relations with the other objects.
Before setting up a cash flow, Linda tries to understand what the object is for, what the object's relationships are to other Frisbii objects, and what fields she can fill in.
Definition
The term cash flow refers to the inflow or outflow of cash that a company experiences during a specific period.
A cash flow therefore concerns banking transactions generated during the year.
Relationship with objects
The relationships below were created in anticipation of a settlement entry functionality that is not yet available.
| Object | Description |
| Chart of accounts | Allows you to create the structure of your chart of accounts, contains the accounting accounts necessary for the generation of entries in Frisbii. Several social reasons can use the same chart of accounts structure. |
| Accounting Account | Allows you to create the accounting records for the generation of sales entries (customer, VAT and revenue accounts). |
| Sub-ledger Account | Allows to declare a collective customer account in order to ensure a better accounting follow-up of the invoices. |
| Accounting Data | Allows the management of invoicing information on a dedicated object different from the Account, thus offering more flexibility and data security. As a link object between an Account and a Corporate Name, the accounting data allows better management for multi-Corporate Name organizations. |
| Book Entry | Allows you to structure the information of accounting entries generated automatically from Frisbii objects. |
| Entry Line | Allows you to structure the entry by accounting account, child object of book entry. |
| Product Configuration | Allows you to structure the product rules in order to apply them to Frisbii objects. |
| Product Rule | Allows the management of product billing information in a certain context (customer country, customer type, etc...). |
| Cash Flow | Allows you to create payment records for interfacing with third-party systems. |
The fields of the Object
Here is an explanation of the fields section by section.
Label
| Operation designation | Text (255) | Title of the operation. |
| Analytic1 | Text (255) | Information to be filled in according to your specific needs. It can be used in the reports, in order to make analyses on the different axes. |
| Analytic 2 | Text (255) | Information to be filled in according to your specific needs. It can be used in the reports, in order to make analyses on the different axes. |
Informations
| Operation date | Date | The accounting date of the transaction. |
| Value date | Date | The value date is the date used to calculate interest (debit or credit). The date on which the amount is actually credited or debited to the account. |
| Credit | Currency(16, 2) | Cash inflows. |
| Debit | Currency (16, 2) | Cash outflows. |
| Payment Method | Picklist | The different ways to make payments. Payment method used for the flow: Transfer, check, direct debit, cash... |
| Currency | Picklist | Represents the currency unit that is most often issued by the central bank of a country (Euro, Dollar, Pound Sterling...). This field is absent if you only use one currency on your Salesforce environment. Currency in which the flow is made. |
| Name | Auto number | The name of the record is automatically filled in, it has a financial and economic value. |
| Book Entry | Lookup (Book Entry) | Records the accounting entries related to this Flow. Not used at this time. |
| Corporate Name | Lookup (Corporate Name) | Name of a company, regardless of its legal form. Allows you to associate a payment with the recipient entity. Link to the relevant Corporate Name. |
| Accounting Data | Lookup (Accounting Data) | Allows you to specify the entity issuing the payment or receiving the refund if the accounting data is used as a subsidiary of the account records. |
| Net Balance | Formula (Currency) | The difference between the credit and the total amount |
| Account | Lookup (Account) | Information on the account sending or receiving the flow. |
| Bank Details | Lookup (Bank Details) | Information about the direct debit, the IBAN and the name of the bank. |
| Owner | Lookup (User, Group) | The user who created the record. |
| Total Amount | Currency (16, 2) | The sum of the Payment amounts associated with this flow. |
| Payment | Lookup (Payment) | Details of the invoice, the customer, the date, the amount and the payment method. Useful especially for refunds. Link to the payment. |
Frisbii API extension package fields
These fields are only available if our Support team has set you up with the Frisbii API extension package in order to use Stripe or Frisbii Pay payment methods.
Payment url | Text area | Entered by Stripe or Frisbii Pay |
Transaction ID Stripe / Frisbii Pay | Text area | Displays the transaction ID of the external payment system |
Status | Selection list | Payment status in Frisbii Pay or Stripe |
Type | Selection list | Manual / Automated |
Linda is happy, she has understood what the fields in this object are for. Now she is wondering the same thing about the buttons she sees at the top right of her record.
Explanations of the record buttons
- You can edit or delete the cash flow by clicking on the Edit or Delete button.
- You can clone this cash flow using the Clone button.
- If you want to change the owner of the feed, you have two options:
- Click on the Change Owner button.
- Click on the icon next to the owner's name in the layout section Information.
- In both cases, you will open a new window in which you can select the name of the new cash flow owner
- It is up to you to select the new name and click on Change Owner.
- Finally, if you want to print this feed, you can click on Printable view. You will then open this window.
