--- title: "How can I configure the accounting export?" slug: "how-can-i-configure-the-accounting-export" updated: 2025-07-10T15:47:40Z published: 2025-07-10T15:47:40Z canonical: "help.frisbii.com/how-can-i-configure-the-accounting-export" --- > ## Documentation Index > Fetch the complete documentation index at: https://help.frisbii.com/llms.txt > Use this file to discover all available pages before exploring further. # How can I configure the accounting export? The Accounting Export regroups all configurable financial accounts. You can export into DATEV or SAP. Each export is a ZIP archive of one or multiple files. ## Prerequisites and considerations Revenue accounts and accounts for means of payment can only be configured after: - **First posting** for the respective country and - **Tax rate** has been created due to a receivable posting after an invoice or when the first payment has been made using the means of payment. > [!NOTE] > **Please note** that if you change the account assignment, postings that have already been exported and are affected by this change are automatically corrected. > > Frisbii Transform creates a reversal posting against the previous account and a new posting with the changed account assignment. > > Posting "drafts" - i.e. postings that have not yet been exported - are not affected by this. ## Access to the Accounting Export Settings To configure the accounting export: 1. Click on your profile and then **Settings**. 2. On the left hand navigation, in the ACCOUNTING section, click on **Accounts**. ![](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/exp(1).png) ## General settings The first settings you can configure are the same for SAP and DATEV. ![10381409209628-mceclip1.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b1e6ad7.png) **Target System**: You can choose for which target system the financial accounting exports should be created. You can choose between the following target systems: - DATEV (this option is also available if you use the Lexware format) - SAP If you use the EXTF (DATEV External Format) you can additionally store your *Datev Consultant* and your *Datev Client*. **Use debitor accounts:** Frisbii Transform uses the **debitor ID** saved for the customers as the customer debitor number. > [!NOTE] > **Note:** This means that before exporting financial accounting data, please ensure that all customers have such a debitor ID. > [!NOTE] > For verification, go to Settings > Accounting> **Debitor Ids**: [Here](/frisbii-transform/docs/how-can-i-assign-debitor-ids-to-customers) you can also create debitor IDs for customers who are already in your account and do not yet have one. Deactivate this option to post the receivables to the G/L account **Account for receivables**. **Include deferrals** (Accrued expenses and deferred income): Frisbii Transform automatically generates deferred income for all revenues whose performance period exceeds a calendar month. You can set up an account from your financial accounting. You can find further information in [this](/frisbii-transform/docs/How-does-Frisbii-Transform-create-deferrals) article. If you activate this option, you can decide whether or not you would like to **include deferrals**. Activating this option, you can set an set a(n) - **Account for deferrals:** Available for SAP and DATEV - **Tax Code for deferrals:** Available only for SAP **Per line item postings**: You can specify whether the accounting records should be summarized per invoice/credit note or whether a separate posting should be created per line item. **Start of fiscal year:** The month of use. By default, January is used as the beginning of the year. **Language:** You can determine the language of the accounting export on entity level. By default in German, but can be set to English. ## DATEV External Format Settings ![10381481935388-mceclip2.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b1e9a3d.png) **Datev Consultant,** Consultant number for data exchange with self-booking clients. The use of the same consultant number and **client number (Datev client)** promotes a smooth data exchange with the law firm for clients who prepare their own accounting with DATEV accounting programs. See the [following DATEV help center article.](https://apps.datev.de/help-center/documents/1080952) **G/L Account length:** In DATEV it is not possible to decrease the length of the field "G/L Account length" after it has been increased. [Read more.](https://apps.datev.de/dnlexka/document/1000104) These fields are only shown, if you set DATEV as a target system. There are no corresponding fields for SAP. ## Payments The majority of payments recorded in Frisbii Transform are usually made automatically. Frisbii Transform is also automatically informed about the status of each individual payment. ![10381579621020-mceclip3.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b1ec97e.png) **Include payments:** Activate this option to export all recorded payments for your financial accounting. For each means of payment used, a separate financial accounting bank account can be deposited. ## Revenue The revenue accounts are managed in the next section of the financial accounting account configuration. The options are changing according to the target system chosen at the top. ### DATEV The displayed fields are changing again according to the choice of **Revenue account**: **Tax-based**: You can set up two accounts separated by tax rate. - Account type **Gross** - Account: Revenue account ![10381683805212-mceclip4.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b1ef7b5.png) - Account type **Net** - Account: Revenue account - Account for tax: VAT account for the tax rule applied ![10381691780892-mceclip7.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b1f29e0.png) **Product-based:** You can select the account type. > Account type **Gross**: Specify the revenue account. The "gross" account type is used if the financial accounting system supports automatic accounts and is to make the split posting for the sales tax included. ![10381637723932-mceclip5.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b201fdd.png) > Account type **Net**: Select the **Account for tax** for the tax rule applied. ![10381648609180-mceclip6.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b207576.png) > [!NOTE] > **Note:** > > For more information about product-based accounting, please read the following article: [Product-based accounting](/frisbii-transform/docs/product-based-accounting). ### SAP The displayed fields are changing also according to the choice of **Revenue account**: **Tax-based**: You can set up two accounts separated by tax rate. - Account: Revenue account - Tax Code: Tax on sales / purchases code (see table T007A in SAP) ![10381783320220-mceclip8.png](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b20ea10.png) - Account type **Net** - **Account:** Revenue account - **Account for tax:** VAT account for the tax rule applied - **Tax Code:** Tax on sales / purchases code (see table T007A in SAP) - Account type **Gross** - **Account:** Revenue account - **Tax Code:** Tax on sales / purchases code (see table T007A in SAP) **Product-based:** You can select the account type. > Account type **Gross**: The "gross" account type is used if the financial accounting system supports automatic accounts and is to make the split posting for the sales tax included. ![](https://cdn.document360.io/b84e1b5d-2ba6-4465-8c62-fb45a2f31314/Images/Documentation/167d9a5b2125f3(1).png) > Account Type **Net**: Select the **Account for tax** for the tax rule applied. > [!NOTE] > **Note:** > > For more information about product-based accounting, please read the following article: [Product-based accounting](/frisbii-transform/docs/product-based-accounting).