Mary and Candace now want to know how to set up Sales Accounting Entries so that they are generated correctly for each invoice issued.
We advise you to read:
The previous article, if you haven't already done so, to learn more about Sales ledger entries - Use cases & conditions
The Accounting data - Field dictionary , if you have questions about the fields in this object or the entry lines.
The information in this article is provided as an example, and should be customized to your business needs.
The relationship of the Sales ledger entries with other objects
Frisbii's Conceptual Data Model (CDM) allows you to determine the links and relationships between the objects in the application.
Here is an extract to help you understand the rest of the article: 
Setting up the pre-requisites for the ledger entries
In order to meet the conditions for generating ledger entries, it is necessary to make settings on the following objects:
Steps
A - Activate the entries on the Corporate Name
Go to the Corporate names tab
Check the box Enable Book Entries
Beware: if this box is not ticked, no accounting entries will be generated
If you are using the Accounting data: check the box Detect accounting data (applicable when only one record corresponds to the Account / Company name pair).
Click on Save
B - Create the Chart of Accounts
Click on the Application Launcher
Type Plans in the search bar
Click on Charts of Accounts
Click on the New button
Give a Name to the Chart of accounts.
Click on Save.
Go back to the Corporate names tab.
Fill in the Chart of Accounts field (select the name of your chart of accounts).
C - Create Accounting Accounts
Click on the Application Launcher
Type Account in the search bar
Click on Accounting Accounts
Click on the New button
5. Select your Chart of Accounts
6. Enter the desired Account Number
Reminder (for France only):
The customer accounting account "411".
The sales tax (VAT) account "445".
The general sales account "70" (e.g. 706 for the sale of services, such as subscriptions).
Put a wording that will allow you to easily recognize the accounting account concerned
Click on Save or on Save and New to fill in other accounting accounts
D - Create sub-ledger accounts
Go to the Accounting account
Go to the related list of Sub-Ledger accounts
Click on the New button
Fill in the information
Sub-account number
Accounting account (automatically filled in)
Currency
Account
Wording
Click on Save or Save and New, if you want to create them for other accounting accounts.
E - Fill in the fields on the account
1. Go to the Account tab.
2. Open a record for which you want to set up the entries.
3. Fill in the fields Auxiliary account and VAT account (optional).
Click on Save
F - Adding the Accounting Data
Note: If you do not use the Accounting Data, this part does not concern you.
1. Click on the Accounting Data object from the Application Launcher.
2. Click on New.
3. Fill in the information:
Record name
Account
Company name
VAT account
! Sub-Ledger account: Important for the generation of entries
VAT by default
Follow the Accounting data module for more information: Accounting data - Main fields
4. Click on Save or Save and New.
Beware: Once the accounting data has been set up, you have to fill it in on the invoices for which you want to generate the entries.
G - Adding a product
1. Click on the Product object from the Application launcher.
2. Click on the New button.
3. Fill in the needed information:
Product accounting account
Sales tax (VAT) account
Beware: Check the Active box, to take your product into account.
4. Click on Save.
H - Product Configurations
Note: If you don't use the Product Configurations, this part does not concern you.
1. Click on the Product Configurations object from the Application Launcher
2. Click on the New button.
3. Give your record a Name.
4. Add a Currency (if the multi-currency option is enabled in your org).
5. Click on Save.
I - Product Rules
Note: If you don't use the Product Rules, this part does not concern you.
1. Click on the Product Rules object from the Application Launcher.
2. Click on the New button.
3. Fill in the needed information:
Product accounting account
Sales tax (VAT) account
4. Click on Save.
Testing the Generation of Sales Entries
Linda explained to Mary and Candace the necessary settings before generating the entries. Now they can finally open an invoice and verify that the entries have been fully generated! Here are the procedures to test that the ledger entries are properly implemented.
Steps
J - Invoice
Go to the Invoices tab
Open a record
Check that there is : The Accounting Data (if you use it)
K - Invoice lines (from your invoice)
Go to the related list Invoice line items
Open a record
Check that there is :
The VAT Account (on the invoice lines concerned by VAT)
The product account
In order to test:
Go back to the invoice
Set the status to Issued
Once your invoice goes to the Issued stage, on the related list of your invoice you can see the Ledger Entries associated with this invoice :
Reminder of anomalies
Didn't the sales accounting entries generate?
Recheck these items:
The anomalies blocking the generation of accounting entries are:
The absence of Accounting Data on the Invoice,
The absence of an Auxiliary Account on the accounting data,
The absence of a Product Account on an invoice line,
The absence of a VAT Account (on an invoice line concerned by VAT),
The management of accounting entries is disabled on the corporate name.