The ambitious José, Cloud Kicks' Sales Director, had been planning to conquer the UK market for some time.
This is finally taking shape, and he asks Linda how to set up the new corporate name.
Linda had told him about the restrictions on the object Corporate Name to comply with French regulations in terms of invoicing, and he wants to know what is applicable to a non-French RS.
Mandatory fields on the Corporate name object, in France
Linda, always keen to get her facts straight, goes to the accounting office to find out more about how the company's corporate name information is currently managed. This confirms what she learned from the Frisbii setup and the latest update to Spring '20.
Legal information about the issuer of the invoice
Invoice terms
Billing address
Legal information about the issuer of the invoice
Talking to Mary in accounting, Linda realizes that there are some fields on the Corporate Name that must appear on the PDFs of the invoices they send to their customers, such as :
Legal form
Share capital
RCS city
RCS letter
SIREN
NAF / APE
Intracom. VAT No.
Incidentally, Mary tells her that Intracom. VAT No and Share Capital are not mandatory forassociations.
Therefore, if in the selection list Legal Form, the value Association is selected, these fields are not required for billing.
Invoice conditions
A field is, in any case, mandatory since the Spring '20 version of Frisbii :
Penalties for late payment : due on the day following the due date shown on the invoice.
To comply with French regulations, the following text must be included by default, <0><1>which cannot be modified by the administrator:
Any delay in payment will result in the application of a late payment penalty at a rate equivalent to three (3) times the legal interest rate and a fixed recovery indemnity of €40, in accordance with the provisions of article L. 441-6 of the French Commercial Code.
If you need to modify this text and can justify the legality of this modification, please contact Support, who will make the modification for you.
Then, depending on the company, these fields must be completed if applicable:
Lump sum payment : of €40 for collection costs due to the creditor in the event of late payment.
Discount conditions : applicable in the event of payment on a date prior to that resulting from the application of the general sales conditions.
VAT mentions : like the "reverse charge" mention in applicable cases (intra-Community acquisitions, purchases of intra- and extra-Community services, etc.).
Billing address
Since Spring '20 and in compliance with this law it is necessary to enter the billing address in the corporate name in order to issue an invoice:
Billing street
Billing postal code
Billing city
Billing country
Reminder: To comply with French legislation, we need to guarantee that an issued invoice will not change as a result of PDF re-generation.
If the information comes from another object, such as the account or company name, for example, the information we retrieve from the invoice PDF may have changed in the meantime. This means that the Duplicate Invoice may carry a different customer address, contact person or other information from the Corporate Name.
To avoid this, information from other objects is stored in the invoice after it has been issued.
Management of non-French corporate names
Mary and Linda wonder what they'll have to do to set up the new UK Corporate Name.
Linda takes advantage of their platinum support contract to ask her dedicated contact.
The new Country field
Linda learns that as of Summer '21, she will find two new Country fields on the Corporate Name:
Fields of type selection list,
allowing not to apply the constraints of French regulations to corporate names outside France, and
which apply the constraints of European regulations to corporate names in Europe.
But what happens if you enter data for a country other than France?
Impact on non-French corporate names
The following fields are mandatory for French corporate names:
Legal form
Share capital
RCS City
RCS Letter
SIREN
APE/NAF
Penalties for late payment
They are therefore not mandatory to issue an invoice from a corporate name whose Country fields indicate a value other than France.
They will not be displayed on PDF templates packaged from Summer '21 onwards.
The intra-Community VAT field is mandatory if the company is subject to VAT, for the following countries: Austria, Belgium, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania, Slovenia, Slovakia, Spain, Sweden and United Kingdom.
The two colleagues are delighted: they can set up the new corporate name and Linda doesn't need to adapt their PDF invoice template.
Linda takes advantage of her interlocutor's call to plan an update of their sandbox, in order to install Summer '21.
She saved the article about it: Update - Steps to a successful Frisbii update.